Introduction: In the world of accounting, time is money. While it might seem convenient to email your accountant with every question, there's often a faster way to get the information you need: looking it up in QuickBooks yourself. In this blog post, we'll explore why this approach can save you time, reduce errors, and empower your team. We'll also share insights from our recent video featuring John Marquis, your Builder CPA.
The Speed of Self-Lookup: One of the main reasons to look things up in QuickBooks rather than emailing your accountant is the speed of access. When your financial system is up-to-date, you can quickly search for vendor payments, check your P&L, and verify transaction details. By the time your accountant reads your email and crafts a reply, you could have already found the answer yourself.
The Importance of Accurate Systems: Keeping your financial system accurate and up-to-date is crucial. It ensures that all information retrieved is current and reliable. This accuracy helps prevent common issues like duplicate payments, where a vendor might be paid twice due to a lack of communication or oversight. By using QuickBooks, you maintain control and clarity over your financial data.
Empowering Your Team: Encouraging your team to navigate and utilize QuickBooks independently empowers them to handle routine financial queries. This independence speeds up processes and enhances your team's capability to manage financial tasks, reducing the dependency on external communication. It also frees up your accountant to focus on more complex or exceptional issues that truly need their expertise.
Efficient Communication: Reserving emails for more complex matters ensures that when you do need to reach out, your query receives the attention it deserves. Routine lookups can and should be handled within your financial system. This approach streamlines communication and ensures that your accountant can provide high-value support when it’s most needed.
Conclusion: By looking things up in QuickBooks, you can get faster answers, maintain accurate financial records, and empower your team to handle everyday tasks independently. This practice not only saves time but also enhances the overall efficiency of your financial management process. For more insights, watch our latest video where Jon Markee, your Builder CPA, explains the benefits of this approach and offers practical tips for getting the most out of your financial system.
By adopting these practices, you can improve your financial management and ensure that your accounting processes are both efficient and effective.